Stop Staring at Dashboards.
Start Closing Cases.
For orthodontic owners who want their TCs to close more cases without more meetings.Add 2–4 starts/month with a 5-minute weekly email.
Seamless Integration With
SmileCare Assistant
To: Sarah (Treatment Coordinator)
Hi Sarah,
Last week your conversion rate was 62%. We can lift that to 68% this week by focusing on high-value pending exams.
Weekly Goal
You need 4 more Starts to hit the monthly bonus.
Your 5 High-Leverage Actions
- Close 3 'Verified' patients in Pending Start$16.5k Value
- Contact 4 patients stalled on price (Use Script B)Objection: Cost
- Fill 3 empty slots this Thu w/ Urgent WaitlistSchedule Gap
- Call 5 Pending Patients who have a sibling in txFamily Match
- Contact 3 patients whose benefits expire Dec 31Insurance Trigger
Target ROI
10x Cost
Stop Asking Your TCs to Be Data Analysts
Traditional practice management forces your team to dig for answers. We don't. We just tell them what to do.
The Old Way: Interpretation
- Requires Guesswork"Here is a chart of pending exams. Good luck figuring out who to call."
- Reactive Management"Why did our starts drop last month?" (Too late to fix it).
- High FrictionRequires logging in, filtering, and interpreting complex reports.
The New Way: Instruction
- Direct Action"Call these 5 people. Here is the script."
- Proactive Revenue"Michael S. is ready to buy. Call him before he goes cold."
- Zero FrictionIt arrives in the inbox. No thinking required.
How we offer Enterprise Consulting for just $299
Traditionally, mining your patient data for specific conversion opportunities required a human analyst costing $80k/year. This made high-level analytics too expensive for individual practices.
We changed the math. We utilize autonomous AI agents to perform the heavy data lifting 24/7. This keeps our operational costs low and our team small, allowing us to pass the savings directly to you.
Powered by the Wisdom of 500+ Top Practices
We analyzed millions of patient interactions from the industry's most successful treatment coordinators to understand what actually drives conversion.
Automated Mining
We scan your PMS 24/7 to find specific patients most likely to convert this week based on insurance and engagement signals.
Smart Scripting
We provide exact talking points based on the patient's specific objection (Cost, Time, Spouse) so your TC is never lost.
Accountability
Track adherence without micromanaging. Know if calls were made via a simple Friday 'Wins' report sent to management.
Zero Friction
Delivered entirely via email. No apps to install, no passwords to remember, and absolutely no staff training required.
A Consistent Operating Rhythm
We turn "busy work" into revenue by installing a predictable weekly habit for your Treatment Coordinator.
Monday 8:00 AM: The Brief
Your TC receives the weekly "Game Plan." It includes a snapshot of their KPIs (Starts vs Goal) and the specific "Hit List" of 5-7 patients to call.
Value: Clarity before the morning huddle.
Clarity & Focus
Eliminates the "what should I do now?" gap.
Tue - Thu: Execution Mode
The TC works the list. Because we provide the exact scripts for each patient's objection (Cost, Time, etc.), the calls are faster and less stressful.
Value: High-leverage activity replaces passive waiting.
Action & Conversion
Removing the friction of follow-up.
End of Month: ROI Snapshot
Management receives an executive summary of platform performance. We track every start generated by the system and show you the exact ROI and trending data.
Value: Proof of value without digging through charts.
Monthly Executive Review
See your ROI at a glance.
The Dashboard Trap vs. The Growth Engine
Why leading DSOs are moving away from passive reporting.
The Dashboard Trap
- Passive Data: You have to log in and find the problems yourself.
- No Accountability: You don't know if staff actually followed up.
- Training Heavy: Requires hours of staff training to understand.
- Costly Setup: Takes weeks to integrate and customize.
The Growth Engine
- Active Push: We email you exactly what to do every Monday.
- Total Visibility: Monthly ROI reports show exactly what was closed.
- Zero Training: If your staff can read email, they can use this.
- Instant Setup: 15-minute onboarding call. Live in 24 hours.
Built by Ortho Insiders, Not Just Developers
We aren't a generic software company guessing at what you need. We are a specialized team of data architects who spent the last decade building the growth engines for the industry's top DSOs.
Direct Access to Experts
No call centers. No "customer success managers." Because our AI handles the heavy lifting, our human team is free to support you. When you email us, you talk directly to the architects who built the system.
Privately Backed & Stable
We answer to our doctors, not private equity. Our private backing ensures we have the resources for enterprise-grade security and long-term stability without the pressure to sell out.
Enterprise-Grade Compliance
We understand that patient data is your most critical asset. Our platform is architected to meet the strictest security standards.
Read-Only Access
We connect to your PMS with strictly limited read-only permissions. We cannot delete, modify, or overwrite your patient records.
Secure Cloud Infrastructure
Hosted on HIPAA-compliant Azure/AWS healthcare stacks with 24/7 intrusion detection.
Simple, High-ROI Pricing
No long-term contracts. We earn your business every 30 days.
SmileCare Core
Everything a single practice needs to grow.
Cancel anytime. No setup fees.
DSO & Enterprise
For groups with 5+ locations.
Frequently Asked Questions
Absolutely not. We believe "Dashboard Fatigue" is one of the biggest problems in orthodontics today.
SmileCare AI is a "Push" system. We push insights directly to your TC's email every Monday. No logins, no passwords.
Security is our baseline. We connect to your PMS (OrthoFi, Ortho2, etc.) using strict Read-Only permissions. We cannot change or delete your data.
We are fully HIPAA compliant, use bank-grade encryption, and sign a Business Associate Agreement (BAA) with every practice.
Still have questions?
We're happy to walk you through the entire process.
Email the Founder Directly →Ready to Automate Your TC Management?
Join the pilot program today. No credit card required to secure your spot.